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CIB - Investment Bank - Executive Assistant - Professional

Req #: 180011550
Location: Sydney, NSW, AU
Job Category: Admin/Secretarial
Job Description:

J.P. Morgan is a leading global financial services firm with assets of $2.1 trillion and operations in more than 60 countries. The firm is a leader in investment banking, financial services for consumers, small business and commercial banking, financial transaction processing, asset management and private equity. Information about J.P. Morgan is available at

About J.P. Morgan Investment Bank:

J.P. Morgan is a leading global investment bank with one of the largest client bases in the world. We serve nearly 20,000 clients, including corporations, governments, states, municipalities, healthcare organizations, education institutions, banks and investors. Our clients operate in more than 100 countries. We offer a complete range of financial services to help clients achieve their goals. We provide strategic advice, lend money, raise capital, help manage risk, and extend liquidity, and hold global leadership positions in all of our major business lines.

About J.P. Morgan Investment Bank Australia:

In Australia, JPMorgan is one of the few fully integrated investment banks with leadership positions across mergers and acquisitions, debt capital markets, derivatives, equities, equity capital markets, and treasury and securities services.

Key Accountabilities/Major Responsibilities:

An Executive Assistant opportunity has arisen within the General Industries team in the Investment Bank in Sydney. Supporting the Managing Director and team of eight, this role is responsible for:

  • Diary management over different time zones 
  • Comprehensive domestic and international travel management 
  • Client liaison 
  • Organising client and ad hoc events 
  • Ownership of Expense administration for the team 
  • The ability to work with a range of personalities 
  • Arranging room bookings, catering and video conferencing facilities as required 
  • Preparation of sensitive and confidential information. 
  • Management of document printing and binding 
  • Drafting and typing of letters, memos, emails etc. 
  • Answering Telephones and taking ownership of internal and external calls 
  • Maintain effective and professional relationships with Senior Management, Executive Assistants, clients and visitors 
  • Assist team with IT issues / requirements - escalations
This role will suit a career Executive Assistant who is able to professionally manage a multitude of responsibilities in a fast-paced environment. The right candidate will have the ability to anticipate needs whilst being flexible in approach and hours.
If you're interested in working in an environment where you can aspire to be the best, execute superbly and be part of a great team and winning culture, then this is the role for you.
Key Qualifications/Experience/Knowledge Required:
  • Minimum of 5 years’ experience working at a similar level, preferably in Investment Banking or another professional services environment.
  • Excellent communication skills, both written and verbal
  • Team focused with a flexible attitude
  • Excellent organisation and time management skills
  • Ability to prioritise workload and think logically
  • Strong attention to detail with accurate typing skills
  • Be committed in approach and open to business changes
  • Demonstrate the utmost discretion and professionalism at all times
  • Ability to demonstrate initiative
  • Professional telephone manner
  • Proven ability to build relationships with clients and with colleagues
  • Computer Software Packages/Skills:
  • MS Word - Advanced
  • MS PowerPoint - Advanced
  • MS Excel - Intermediate
  • Typing speed - min 60 wpm
  • Education/ professional qualifications:
  • Business/Secretarial College diploma or equivalent desirable
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