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CIB - Markets - Executive Assistant - Professional

Req #: 180014796
Location: Sydney, NSW, AU
Job Category: Admin/Secretarial
Job Description:

About J.P. Morgan Chase & Co.

J.P. Morgan is a leading global financial services firm with assets of $2.1 trillion and operations in more than 60 countries. The firm is a leader in investment banking, financial services for consumers, small business and commercial banking, financial transaction processing, asset management and private equity. Information about J.P. Morgan is available at

About J.P. Morgan CIB / Markets

J.P. Morgan’s global Markets business is comprised of the world’s leading securities and derivatives sales, trading and research groups. Our professionals are at the centre of the world’s financial markets, providing liquidity, insights and analytics, competitive pricing across the full spectrum of asset classes – all focused on helping clients outperform their benchmarks.

Our clients are the world’s largest public and private institutional investors including: asset managers, financial institutions, public and private pension funds, governments, hedge funds, insurance companies, corporates and more.
We offer clients a full suite of services to meet their specific needs from award-winning research and sales ideas, analytics, trade execution, to post-trade services like clearing and settlement. J.P. Morgan Markets is the firm’s institutional portal, providing direct electronic access to these products and services.


Key Accountabilities/Major Responsibilities:


An Executive Assistant position has arisen within the Fixed Income team in Sydney. This role will suit a career Executive Assistant who is able to professionally manage a multitude of responsibilities in a fast-paced environment. The right candidate will have the ability to anticipate needs whilst being flexible in approach and hours. Must have a minimum of 5 years’ experience working in a similar role and environment.

If you're interested in working within a great team environment where you can aspire to be the best and enjoy variety, then this is the role for you.

Reporting to the Business Support Manager, the role will be supporting a team in Fixed Income which includes the Markets Business Manager as well as the Markets Sales Business Control Officer. Responsibilities include, but are not limited to:

  • Diary management over different time zones 
  • Comprehensive travel management for both domestic and international 
  • Client liaison 
  • Organising client and ad hoc lunches or events 
  • Ownership of Expense administration for the team 
  • The ability to work with a range of personalities 
  • Arranging room bookings, catering and video conferencing facilities as required 
  • Drafting and typing of letters, memos, emails etc 
  • Answering Telephones and taking ownership of internal and external calls 
  • Maintain effective and professional relationships with Senior Management, Executive Assistants, clients and visitors 
  • Assist with staff onboarding 
  • Assist team with IT issues / requirements - escalations 
Qualifications/Experience/Skills Required:
  • Excellent communication skills, both written and verbal
  • Team focused with a flexible attitude
  • Excellent organisation and time management skills
  • Ability to prioritise workload and think logically
  • Strong attention to detail with accurate typing skills
  • Be committed in approach and open to business changes
  • Demonstrate the utmost discretion and professionalism at all times
  • Ability to demonstrate initiative
  • Professional telephone manner
  • Proven ability to build relationships with clients and with colleagues



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