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CIB Operations - Company Secretary – Associate

Req #: 180001330
Location: Senningerberg, L, LU
Job Category: Operations
Job Description:
J.P. Morgan Bank Luxembourg is seeking to recruit a company secretarial professional to take direct responsibility for the provision of company secretarial services to our clients.
Key responsibilities
•Preparation of board and committee papers
•Attendance at board and shareholder meetings
•Drafting of minutes of meetings
•Drafting of circular resolutions
•Preparation of statutory filings
•Liaison with CSSF, RCS,  Luxembourg Stock Exchange and the Luxembourg tax authorities
Client/Service Delivery
•Ensure timely delivery of all client outputs (including those originating from outsource service
•Adopt flexible approach to ensure client deadlines are met
•Recommend and/or initiate corrective action when service levels fall short of standard
•Proactively work to maintain and enhance client relationships
•Assist with the planning of client meetings and visits
•Assist with the take on of new business
•Ensure full functional understanding of (and compliance with) operational risk processes & controls
•Identify and remediate any risk issues in accordance with internal risk policies
•Assist with the preparation of procedures & checklists and ongoing review of existing  procedures & checklists
  • Some experience of providing company secretarial support to Luxembourg domiciled companies
  • Knowledge of or willingness to learn:
  • Luxembourg commercial law and fund administration
  • CSSF rules and regulations in respect of all Luxembourg regulated companies and funds
  • Luxembourg Stock Exchange rules and regulations
  • Corporate Governance best practice
  • Administration and office experience
  • Excellent presentation, interpersonal and communications skills - both written and oral
  • Excellent organisation skills and the ability to multi manage tasks
  • Ability to liaise effectively with peers and clients at various level of seniority
  • Must be pro-active and responsive
  • Must have the ability to work accurately under pressure and to tight deadlines
Language skills
  • Fluent English (oral and written)
  • Fluency in French and/or Dutch (oral and written) would be advantageous
Additional information
The individual should be self-motivated, innovative, and analytical and be able to work well on their own or within a team environment.
About J.P. Morgan Chase & Co:
J.P. Morgan serves one of the largest client franchises in the world. Our clients include corporations, institutional investors, hedge funds, governments and affluent individuals in more than 100 countries. J.P. Morgan is part of JPMorgan Chase & Co. (NYSE: JPM), a leading global financial services firm with assets of $2.1 trillion.  The firm is a leader in investment banking, financial services for consumers, small business and commercial banking, financial transaction processing, asset management, and private equity. A component of the Dow Jones Industrial Average, JPMorgan Chase serves millions of clients and consumers under its JPMorgan and Chase, and WaMu brands.
J.P. Morgan offers an exceptional benefits program and a highly competitive compensation package.
J.P. Morgan is an Equal Opportunity Employer
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