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Project Administrator, Global Real Estate - Vice President

Req #: 180022583
Location: New York, NY, US
Job Category: Project Management
Job Description:
JPMorgan Chase & Co. (NYSE: JPM) is a leading global financial services firm with operations worldwide. The firm is a leader in investment banking, financial services for consumers and small business, commercial banking, financial transaction processing, and asset management. A component of the Dow Jones Industrial Average, JPMorgan Chase & Co. serves millions of consumers in the United States and many of the world's most prominent corporate, institutional and government clients under its J.P. Morgan and Chase brands. Information about JPMorgan Chase & Co. is available at http://www.jpmorganchase.com/.
 
The Global Real Estate (GRE) team consists of more than 400 employees, executing 13,000 capital projects per year globally totaling nearly $2 billion a year in design, construction and capital investment.
 
As a Project Administrator in Global Real Estate (GRE) you will be responsible for the commitment to meeting corporate deadlines and performing administrative functions concerned with the new world headquarters of JPMorgan Chase.  The position has multiple facets depending on the priorities at the moment. Work environment may vary between an office setting and field DOB work.
 
The purpose of this role is to provide administrative support to the project teams in delivering construction projects. This includes supporting the project teams with: setup, execution, document management, closeout, and financials.
 
Key Responsibilities:
  • Coordinate with field staff and project team to ensure that all necessary items are in place to operate a successful project site
  • Accurately set up details and project information in key software applications. Keep all systems and project files current as information changes including dates, status and team members
  • Review violations and preparation of backup documentation for resolution of violations issued by regulatory agencies (DOB, FDNY, HPD, DOHMH)
  • Coordinate job filings, obtain permits, and plan examinations
  • Prepare reports and Department of Buildings determinations
  • Present coherent presentations at progress meetings.
  • Responsible for directing the activities of the Coordinators as well as his/her own projects through the Building Department.
  • Direct teams in data collection, management, and tasks to improve processes.
  • Expected to work in a safe manner in accordance with established operating procedures and practices.
  • 8+ years of full time experience performing the following:
    • Construction document review
    • Filing and facilitating permit approval and researching property status
    • Knowledge of the DOB proper and how to navigate the Buildings Information System (BIS)
    • Working knowledge of other regulatory agencies and how they work with the DOB (FDNY, City Planning, Landmarks Preservation Commission, Public Design Commission, Finance, Board of Standards and Appeals, etc.)
    • Experienced in filing various types of applications and permits
    • Understanding of how violations are remediated
    • Knowledge and ability to read construction drawings
    • Experience with meeting Plan Examiners and Inspectors
  • Excellent communication and time management skills
  • Candidates must be familiar with the current NYC Building Department procedures
  • Ability to work both independently and in a team environment is essential as is the ability to work extended hours as required
  • Having Project Management qualifications, certifications, or diplomas is an asset, Bachelor degree required
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