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CIB, Global Emerging Markets Research, Executive Administrative Assistant- Trading Floor

Req #: 180030428
Location: New York, NY, US
Job Category: Admin/Secretarial
Job Description:

JPMorgan Chase & Co. (NYSE: JPM) is a leading global financial services firm with assets of $2.6 trillion and operations worldwide. The firm is a leader in investment banking, financial services for consumers and small business, commercial banking, financial transaction processing, and asset management. A component of the Dow Jones Industrial Average, JPMorgan Chase & Co. serves millions of consumers in the United States and many of the world's most prominent corporate, institutional and government clients under its J.P. Morgan and Chase brands. Information about JPMorgan Chase & Co. is available at www.jpmorganchase.com. *LI-POST

 

As an Executive Administrative Assistant on the Global Emerging Markets Research Team, you will be required to
international travel arrangements, coordinate meetings and events order and maintain supplies and distribution lists, submit expenses and provide back up to the Global Head of Research.

 

 

Please note this role sits on a trading floor and supports a large team of about 15-20 people.

Responsibilities
• Heavy International Travel which requires knowledge of world time zones, airline routings and fare structure, visa requirements, security concerns, Cross Border – FTC and the CIB Travel Policy.
• Coordinate travel arrangements (air, hotel accommodations and ground transportation) with travel agency; Assure accuracy and timely delivery of travel agendas/tickets to travelers.
• Event planning. Keep track of upcoming Conferences in order to secure sufficient rooms for traveling staff and arrange transportation. Arrange transportation and rooms for some speakers.
• Arrange Client Meetings for both NYC based and visiting analysts when in the US by booking conference rooms, ordering AV and catering, handling presentations and registering guests with lobby security.
• Work closely with EM administrative assistants and analysts from offices in London, Singapore, Hong Kong, Sao Paulo, Buenos Aires, Mexico City, etc. for analyst support when traveling including bookings cars, conference rooms, setting up internal/external meetings and presentations and reciprocate when their analysts are in the US.
• Maintain weekly EM management calendar.
• Distribution lists. Manage internal distribution lists,
• Calendar Management/ Outlook - Schedule internal/external meetings and appointments; coordinate conference rooms /calls.
• Expense Management – Concur. Compile and submit expense reports in a timely manner, order and maintain office supplies.
• Handle invoices for subscriptions, foreign vendors and honorariums.
• Use of JPMorgan internal databases: e-Purchase, SmartAccess, FSR, CHIME, MiFID and Symphony
• Distribute incoming mail and faxes, prepare and send packages via mail, messenger and federal express.
• Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks.
Technical:
• Daily work within Microsoft Suite, Excel, Word, and PowerPoint
• Ability to learn procedures and proprietary systems quickly
• Use of JPM Internet/Intranet

 

Qualifications/Work Ethic:
• Strong interpersonal and communication skills, both written and oral, and excellent telephone etiquette
• Organized and detail-oriented with strong commitment to accuracy
• Handle regular activities without prompting, and advice in advance with issues or delays.
• Use of tact and discretion when dealing with confidential matters; proven experience interacting with senior management
• Sound judgment and problem-solving skills
• Confidence to complete projects with limited supervision
• Exhibit a high degree of motivation, sense of urgency and professional demeanor
• Ability to multi-task and ensure multiple projects are completed on time

 

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