Apply Now    

CIB - EMEA IBC- Executive Assistant

Req #: 180031140
Location: Johannesburg, GT, ZA
Job Category: Admin & Facilities Services
Job Description:
Purpose of Job
 
To provide secretarial and administrative support to team members in the above lines of business
 
Some Key Responsibilities:
 
  • Screening of incoming calls and attending to matters.
  • Render varied secretarial assistance to teams, including diary management
  • Render assistance in organising wellness days, staff initiatives, events, scheduling staff/ graduate training and new employee induction meetings.
  • Coordination of the monthly meetings including collating the management packs in advance of the meetings, and taking accurate minutes during the meeting (when required).
  • Typing, compiling, collating, updating and formatting of documents, spreadsheets and presentations.
  • Assisting team members from other locations whilst in Johannesburg
  • Arranging international and local travel bookings including travel visa’s and other required documentation for the department
  • Co-ordinate complex overseas and local itineraries for relevant team members/guests
  • Capturing LOB invoices and T&E’s on Concur for payment and follow up on any queries relating to these payments
  • Ensuring that team members’ corporate cards are paid in a timely manner to avoid interest charges
  • Monthly reconciliation of corporate card statements for team members
  • Raising all IT related systems request as and when required using IBID and EURC systems
  • Ordering and distributing stationery for the area according to procedures
  • Follow-up on queries and providing comprehensive feedback to team members in a timely manner.
  • Maintaining files and correspondence (electronic and other) up to date
  • Updating of schedules (leave, training, calling tree etc)
  • Provide secretarial / admin cover when required for the Assistant pool
     

 

 
Knowledge, skills and experience required:
 
  • Solid PA experience requires
  • Attention to detail
  • Highly organised with outstanding time management
  • Well-developed written and oral communication skills and an ability to deal effectively with people at all levels.
  • Diplomatic with sound interpersonal skills
  • Team Player
  • Strong organisational and administrative skills
  • Experience with complex travel & expense claims
  • Experience with minute taking (an advantage)
  • Ability to work pro-actively without close supervision
     
    Computer Literacy:
    Ms Office Suite (Excel, Outlook, Word, Pitchpro)
    Concur invoice and T&E processing (training will be provided)
About J.P. Morgan’s Corporate & Investment Bank:
 
J.P. Morgan’s Corporate & Investment Bank is a global leader across banking, markets and investor services. The world’s most important corporations, governments and institutions entrust us with their business in more than 100 countries. With $18 trillion of assets under custody and $393 billion in deposits, the Corporate & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.  Further information about J.P. Morgan is available at www.jpmorgan.com.
 
JPMorgan Chase & Co. offers an exceptional benefits program and a highly competitive compensation package. JPMorgan Chase & Co. is an Equal Opportunity Employer.

 

Apply Now    
Link for schema

Join our Talent Community

Not ready to apply? Leave your information with us and we will keep you up to date with new career opportunities.

Other Information

Apply Using LinkedIn

You can also apply using your LinkedIn® profile. It may save you some time because your information will be automatically transferred into our system. Just click on the LinkedIn logo when you get to the application screen and follow the directions.

Submit an Updated Résumé

During the application process, be sure you have an up-to-date copy of your Résumé, your cover letter and any other documentation you would like to submit.