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Commercial Banking - Executive Assistant

Req #: 180033840
Location: Paris, J, FR
Job Category: Admin/Secretarial
Job Description:
As an Executive Assistant (EA) within Commercial Banking, you will predominantly perform diverse administrative duties requiring confidentiality, a strong work ethic, ability to work in a fast-paced environment and common sense approach.  Support requirements will vary from day to day dependant on the business covered and all applicants should have a solid EA background and skill set with a strong degree of flexibility given the demanding nature of this role.
 
Core Responsibilities:
  • Advanced, proactive diary management, facilitating swift set-up of client and internal business partner meetings
  • Complex, high volume email management (where applicable)
  • Client facing position, internal and external client handling
  • Gate keeping both in person and over the phone
  • Shared phone coverage for a busy group, involving significant interaction with clients and senior members of the firm
  • Meeting, conference calls, telepresence set up - internally and externally
  • Finalise complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics following a Corporate Policy.  Manage a multitude of frequent changes at short notice and prepare travel itineraries
  • Management of expense processing through Oracle, reimbursement, personal amounts owing and account reconciliations
  • System functionality expert - utilise internal systems, complete accurate data entry into internal management information systems and responsible for accurate collation of information to senior management.
  • Become integral part of business, understand group priorities and Banker expectation
  • Partner with Marketing to help coordinate client events
  • General administration duties (Room bookings, filing, photocopying, faxing)
  • Submit invoices for processing
  • Partnership with assistants to provide coverage for absence where necessary
Knowledge, skills and experience required:
  • Professional client handling and relationship building with all client, Bankers and cover groups
  • Full competency in diary management, can apply good judgment and has an understanding of competing priorities
  • Strong, executive communication style
  • Experience of effectively arranging travel, production of accurate itineraries, making contingent travel plans, being able to navigate systems well and apply good judgment on how to optimise travellers time
  • Can demonstrate pro-activity and ownership within a role
  • Strong technical capabilities
  • Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner and reconcile accounts accurately
  • Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
  • Exhibits a positive, common sense, constructive attitude to drive bankers schedule and help manage time effectively
  • Is flexible, willing and open to change
  • Can follow up without prompting and keep 1 step ahead of arrangement and requirements, displays good use of initiative and follow through to completion
  • Has a high level of attention to detail and delivers high quality results
  • Has an understanding of the culture of JP Morgan
  • Is a team player who can build networks and work in partnership
  • Solution orientated
  • Is driven and can manage expectations through communicating proactively and often across different hierarchies
  • Can quickly grasp the political landscape and key people within the organization
  • Has potential to act as a role model to their peers e.g. lead by example.
  • Typical hours work hours are 08:00 – 17:00; occasional overtime may occur
  • Full professional fluency in French and English
 
 
About J.P. Morgan Chase & Co:
 
 
J.P. Morgan serves one of the largest client franchises in the world. Our clients include corporations, institutional investors, hedge funds, governments and affluent individuals in more than 100 countries. J.P. Morgan is part of JPMorgan Chase & Co. (NYSE: JPM), a leading global financial services firm with assets of $2.1 trillion.  The firm is a leader in investment banking, financial services for consumers, small business and commercial banking, financial transaction processing, asset management, and private equity. A component of the Dow Jones Industrial Average, JPMorgan Chase serves millions of clients and consumers under its JPMorgan and Chase, and WaMu brands.
 
J.P. Morgan offers an exceptional benefits program and a highly competitive compensation package. J.P. Morgan is an Equal Opportunity Employer
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