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Asset Management, Chief Administrative Office , Executive Assistant

Req #: 180030295
Location: Hong Kong, , HK
Job Category: Asset Management
Job Description:
J.P. Morgan Asset & Wealth Management, with client assets of $2.4 trillion, is a global leader in investment and wealth management. Its clients include institutions, high‐net‐worth individuals and retail investors in every major market throughout the world. The division offers investment management across all major asset classes including equities, fixed income, alternatives, multi‐asset and money market funds. For individual investors, the business also provides retirement products and services, brokerage and banking services including trusts and estates, loans, mortgages and deposits.
JPMorgan Asset Management is one of the world’s largest and most comprehensive investment managers. We are a leading asset manager of choice for institutions, financial intermediaries and individual investors, worldwide. We have a heritage of more than two centuries, a broad range of core and alternative strategies along with investment professionals operating in every major world market, offering investment experience and insight that few other firms can match.
  • Clear focus on managing client assets and delivering strong risk-adjusted returns
  • Nearly 1,300 investment professionals providing more than 350 different strategies spanning the full spectrum of asset classes, including equity, fixed income, cash liquidity, currency, real estate, hedge funds and private equity
  • Leadership positions in the U.S., U.K., Continental Europe, Asia, and Japan
 
Our team is looking for a high caliber Executive Assistant position. Responsibilities include but not limited to:
 
  • Liaise with other teams on meeting schedules
  • Calendar management and associated tasks such as booking conference rooms, audio visual equipment, telepresence set up, documentation, meeting scheduling etc
  • Personnel on-boarding and off-boarding including logistic for new staff
  • Logistics & arrangement of meetings for visitor(s), management meetings
  • Coordinate logistics for business trips and team travel arrangements, when appropriate
  • Assisting and/or leading team events
  • Filing, invoicing and processing of expense claims and related record-keeping.
  • Maintaining group leave record and handling phone enquiries
  • Providing general support including photocopying, booking meeting rooms, stationery re-ordering, typing, filing, mail, etc
  • Handling control and compliance related procedures for the team and client activities.      
  • Help prepare presentation materials for internal and external meetings.
  • Logistics & arrangement of client events
  • Assisting in ad hoc project administration support when required
Qualification:
  • Excellent interpersonal & communication skills with experience working with a variety of cultures
  • Strong organizational skills, is meticulous with details and self sufficient
  • Able to work with a high degree of autonomy as well as part of a team
  • Experience in managing relationships across all levels
  • Able to work under pressure and tight deadlines
  • Flexibility to support the team out of normal work hours.
  • Fluent in Mandarin, Cantonese, and English is required
 
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