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Senior Administrative Assistant - Upland, CA (other locations in LA/OC area may be considered)

Req #: 180036278
Location: Upland, CA, US
Job Category: Admin/Secretarial
Job Description:

As a senior administrative assistant, your duties and tasks mostly reflect variety and complexity, requiring judgment and experience to successfully accomplish tasks with limited direct supervision.  You will apply well-honed skills and adapt procedures, processes and techniques to the completion of assignments. Daily, you will work under limited supervision, receiving instruction on new assignments.  Other duties may include organize special projects and training programs; maintain a monthly tally of staff hours, keeping accurate and timely records; coordinate meetings between supervisors and officers; reserve conference rooms for meetings and make food arrangements; organize manager's agenda and maintain department schedule; maintain accurate attendance records for supervisory personnel; create requisitions for supplies and rental equipment; operate and maintain office machines; prepare reimbursements for travel expenses; and retrieve incident reports and gather data for statistical reports.

  • Two years of college or one year of administrative experience required
  • Skills include accurate typing and proofreading, working familiarity with widely used software packages e.g. Word, Excel, and Power Point
  • Good interpersonal and communication skills
  • General clerical skills - (taking clear and concise phone messages, organize manager's agenda, etc.) 
  • Basic clerical experience such as maintaining files and records, typing, proofreading, answering telephone, coordinating conference room assignments, confirming appointments and/or maintaining calendars

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