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Executive Administrative Assistant - Merchant Services - Plano, TX

Req #: 180039502
Location: Plano, TX, US
Job Category: Admin/Secretarial
Job Description:
We are seeking an Executive Administrative Assistant to strategically support Executives in the organization Merchant Services Operations with a variety of administrative tasks and key projects. The duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment and the ability to escalate serious or unique problems to higher levels. This candidate must be driven by a first class goal
to make a substantial and valuable impact to the firm and to the employees and customers. The successful candidate will possess structure, attention to detail, quality focus, high energy and flexibility to a high paced deadline driven organization. This individual will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes
interactions with various executive level managers across the organization.   
Responsibilities:
• Maintain complex and detailed calendars
• Responsible for the coordination and logistics of meetings
• Arrange and coordinate complicated domestic and international travel
• Expense Management – Processing invoices and T&E expense claims for team members. Ensure all policies are
followed and items are processed within provided guidelines.
• Assist with staff onboarding and off boarding which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations including printing and binding meetings
• Work cooperatively with administrative assistants team, in positive partnership to back up each other smoothly
• Lead and coordinate in adhoc projects as requested
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
Qualifications - Internal
• Strong PC skills (proficient knowledge of MS Outlook, Word, Excel, and PowerPoint)
• Effective interpersonal skills
Superior oral and written communication skills
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
• Advanced ability to organize
• Tact and good judgment in confidential situations and proven experience interacting with senior management
• Three-five years of administrative experience
• College degree is a plus
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