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CIB - UK Custody Product - Executive Assistant

Req #: 170044603
Location: London, ENG, GB
Job Category: Admin/Secretarial
Job Description:

Job Summary:

 

As a PA to 1 MD and team assistant to 10, you will perform diverse secretarial duties requiring confidentiality, a strong work ethic and common sense approach.  Candidates should be keen to learn and take an active role within the admin team.

Core Responsibilities:

 

  • Extensive diary management
  • Set up of meetings and conference calls, internally and externally
  • Finalizing complex travel arrangements: co-ordination of flights, tickets, VISAs, accommodation and ground transportation
  • Management of expense processing through Concur, reimbursement and account reconciliations
  • Organizing client entertainment and events
  • Phone coverage
  • Invoice Processing
  • Become integral part of business, understand group priorities
  • General administration duties (Room bookings, filing, faxing)
  • Partnership with assistants across the group to provide coverage for absence

Essential skills/experience:

 

  • Professional client handling and relationship building
  • Full competency in diary management, can apply good judgment and has an understanding of competing priorities and strength of character to stick to original plan
  • Strong communication style
  • Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time
  • Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner and reconcile accounts accurately
  • Calm and composed manner, ability to work in pressured environment and partner effectively with peers.
  • Exhibits a positive, common sense, constructive attitude with character to drive front office schedules and help manage time effectively
  • Is flexible, willing and open to change
  • Can follow up effectively without prompting and keep one step ahead of arrangement and requirements
  • Has a high level of attention to detail and delivers high quality results
  • Can proactively, anticipate next steps and follow through to completion
  • Has an understanding of the culture of our area
  • Is a team player who can build networks and work in partnership
  • Solution orientated

About J.P. Morgan’s Corporate & Investment Bank

 

J.P. Morgan’s Corporate & Investment Bank is a global leader across banking, markets and investor services. The world’s most important corporations, governments and institutions entrust us with their business in more than 100 countries. With $18 trillion of assets under custody and $393 billion in deposits, the Corporate & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.  Further information about J.P. Morgan is available at www.jpmorgan.com.

 

JPMorgan Chase & Co. offers an exceptional benefits program and a highly competitive compensation package. JPMorgan Chase & Co. is an Equal Opportunity Employer.

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