J.P. Morgan's Corporate & Investment Bank is looking to hire a top performing executive assistant to support a diverse team of bankers. Candidate should have excellent interpersonal skills as this is a client facing role. In addition, candidates should be motivated, flexible, approachable, and smart and should possess a "can do" attitude. Role requires someone who is a committed team player, proactive, helpful, and who can anticipate and solve problems and can communicate well with all levels of staff. Investment Banking is a fast-paced environment and assistants who join will have the opportunity to work alongside some of the top talent in the industry. *LI-POST
As an Executive Administrative Assistant, you will perform diverse administrative duties requiring confidentiality, initiative and sound judgment. You'll prepare materials for meetings; compose routine correspondence and meeting follow-up; manage your bankers’ calendars; coordinate travel arrangements and submit expenses. You may gather and analyze data to complete independent assignments and organize and maintain confidential files. This role supports a Vice Chairman and a team of 5.
In addition to this, the Executive Assistant job performance expectations will include:
• Strong ability to manage and handle hectic calendars, often organizing meetings across product groups, regions and with internal and external clients
• Ability to work in a fast paced, ever changing environment and to effectively handle multiple priorities with a calm, professional and willing attitude
• Strong inter-personal and partnership skills, i.e. develop relationships with clients, bankers, product partners
• Strong organization and time management skills, i.e. to manage schedules and workload
• Strong written and verbal communication skills
• Telephone Coverage and excellent telephone etiquette
• Proven tact and good judgment in confidential situations
• Ability to work independently as well as part of a team to ensure that the needs of the business are always met and adequate assistant coverage is provided to the group
• Preparation of client meeting follow-up documents such as letter writing, call reports, etc
• Tasks, whether routine or urgent, are completed successfully and in a timely manner
• Open to taking on increased and/or new responsibilities at any time
• Understanding and demonstrating good problem-solving skills
• Travel Arrangements
Administrative /general tasks
• Assisting with various business management related projects
• Keep contacts and client lists current
• Establishing and maintaining open communication policies with peers and managers
• Making yourself available to your peers to assist with overflow, special projects and day-to-day tasks
• Maintaining familiarity with all policy and technology updates
The ideal candidate would have 5 years of experience in an Executive Assistant role supporting MD level manager recently and possess the following skills:
• Bachelors Degree Preferred
• Microsoft Word, Excel and PowerPoint
• Outlook calendaring and email management
• Spreadsheet Tools and Data Management Tools
• Calendar Management
• Understanding of global organizational structure
• Knowledge of Compliance protocol helpful
• Willingness to learn new things and ability to grasp new concepts quickly
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