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CCB - Executive Administrative Assistant - Digital Program Management

Req #: 180004224
Location: Columbus, OH, US
Job Category: Technology
Job Description:
JPMorgan Chase & Co. (NYSE: JPM) is a leading global financial services firm with assets of $2.5 trillion and operations worldwide. The firm is a leader in investment banking, financial services for consumers and small business, commercial banking, financial transaction processing, and asset management. A component of the Dow Jones Industrial Average, JPMorgan Chase & Co. serves millions of consumers in the United States and many of the world's most prominent corporate, institutional and government clients under its J.P. Morgan and Chase brands. Information about JPMorgan Chase & Co. is available at http://www.jpmorganchase.com/


The Executive Administrative Assistant will assist the Delivery Manager for Chase Business Online. Successful candidate will possess structure, attention to detail, quality focus, high energy and flexibility to perform in a fast paced deadline driven organization. This individual will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver superior quality work output. The successful candidate will exercise independent judgment, escalating serious or unique matters and work effectively with peers and other departments to complete tasks and initiatives. Proven ability to work in a highly confidential environment is critical.

Key Responsibilities:
• Manage heavy calendar, handle meeting set up/physical logistics, conference call arrangements, and occasional special event planning.
• Receive and screen phone calls
• Work effectively with other administrators and meeting participants to efficiently and effectively schedule meetings. Be aware of conflicts and adept at keeping the manager aware of updates and working around conflicts in a proactive and skilled manner.
• Support Digital technology staff with on-boarding, off-boarding, and location placement activities, including by not limited to equipment ordering, managing EURC requests, seating assignments. Act as a co-admin lead for the location to assist with any real estate coordination needs.
• Process timely and accurate T&E expense reports and organize travel for manager and direct reports, plus other staff as needed.
• Support the department with key tasks – ordering supplies, plan events etc
• Keep time and attendance records where needed; maintain and update business continuity plan and org charts.
• Process invoices, order and maintain office supplies
• Experienced with planning travel while proactively manage itineraries/meeting planning based on trip guidelines
• Management and maintenance of confidentiality of personal information
• Demonstrated high degree of professionalism/polish in executive interactions
• Work cooperatively with other administrative assistants in group, in positive partnership to back up each other smoothly
• Perform routine tasks such as those related to weekly staff meeting communications/dial-ins/room set up; weekly report collection/distribution; ad hoc group directory and org chart updating upon changes in group
• Handle regular activities without prompting and advise in advance any issues or delays

 

Qualifications:
• Strong PC skills (proficient knowledge of MS Outlook, Word, Excel, and PowerPoint)
• Effective interpersonal skills
• Superior oral and written communication skills
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
• Advanced ability to organize
• Tact and good judgment in confidential situations and proven experience interacting with senior management
• At least five years of administrative experience ideally supporting at the Managing Director level or above
• College degree is a plus

 

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